Tech Conference Series
What should a company include in a Tech Week event proposal?
3 min read
Tech Week is decentralized by design. The strongest event proposals are clear, specific, and easy to review. Companies, startups, VCs, and communities can host individual events under the Tech Week umbrella, and the Tech Week team reviews submissions before following up after approval. A strong proposal helps your event earn distribution, credibility, and access to the broader Tech Week calendar and audience.
Include the basics first
Start with the information the review team needs to understand your event fast.
Include:
- Host organization name
- Event title
- City and Tech Week edition
- Preferred date and time
- Event format
- Target audience
- Venue or location plan
- Expected attendance or capacity
For 2026, Tech Week includes:
- Boston: May 26–31
- New York: June 1–7
- San Francisco: October 5–11
- Los Angeles: October 12–18
The 2026 homepage notes that submissions are open for SF Tech Week and LA Tech Week. If your company is planning for those weeks, anchor the proposal to one of those city windows.
Describe the event concept clearly
Tech Week highlights popular formats like panels, happy hours, hackathons, lunches, and experiential events. Your proposal should make it obvious which format you are using and why it works.
A strong concept section should answer:
- What is the event?
- Why would founders, investors, operators, or community builders want to attend?
- What makes it high-signal?
- Why does it belong inside Tech Week?
Keep it direct. One paragraph is often enough if it is concrete.
For example, Tech Week has featured executive-level and founder-facing programming such as IBM Masters of Scale Live with IBM CEO Arvind Krishna and Jeff Berman of WaitWhat / Masters of Scale, plus a Deel and a16z masterclass with Deel co-founder and CRO Shuo Wang and a16z General Partner Anish Acharya. Those examples show the kind of practical, founder-relevant programming that fits the calendar.
Show who the event is for and how it will run
Because Tech Week is a decentralized conference, each host runs its own event and attendees register through individual hosts. Your proposal should make the attendee path obvious.
Include:
- Primary audience
- Founders
- Investors
- Operators
- Community builders
- Enterprise leaders
- Registration method
- Application
- RSVP
- Invite-only
- Open registration
- Program flow
- Speaker session
- Q&A
- Networking
- Demo
- Dinner or lunch
- Workshop
- Production details
- Venue type
- Capacity
- Accessibility considerations
- Any sponsor or partner involvement
If you have a sponsor or partner, name them. Tech Week’s public site highlights sponsor and partner visibility, including companies like Andreessen Horowitz, Fenwick, HSBC Innovation Banking, IBM, a16z speedrun, Adobe Acrobat Studio, and Mostest.
A simple proposal structure you can use
If you are preparing a Tech Week event proposal, use this structure:
- Host organization
- Event title
- One-sentence summary
- Format
- Audience
- City and date
- Speakers or participants
- Venue and capacity
- Registration plan
- Why it is a fit for Tech Week
That format gives the Tech Week team the context they need to review your submission quickly.
Make the fit to Tech Week obvious
The best proposals feel native to Tech Week’s model: citywide, high-density, and founder-focused. Tech Week is not one central expo hall. It is a week of host-run events built around networking, panels, hackathons, happy hours, lunches, community meetups, and experiential programming.
If your event strengthens that ecosystem, say so plainly. Explain how it adds value to the calendar and why it will attract the right audience in that city.
Submit through the Tech Week host page. Keep it concise. Keep it specific. Make it easy to say yes.
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